{"id":626,"date":"2024-08-05T14:22:06","date_gmt":"2024-08-05T12:22:06","guid":{"rendered":"https:\/\/megamultisite.divcomstaging.co.uk\/noff\/?page_id=626"},"modified":"2026-02-20T14:55:41","modified_gmt":"2026-02-20T14:55:41","slug":"rules-regulations","status":"publish","type":"page","link":"https:\/\/divcommanual.com\/acuk\/rules-regulations\/","title":{"rendered":"Rules & regulations"},"content":{"rendered":"

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Sorry. You must be logged in to view this form.<\/p>[vc_tabs vertical=”yes” uncode_shortcode_id=”577448″][vc_tab gutter_size=”2″ column_padding=”2″ title=”GENERAL INFORMATION” tab_id=”1723461320-1-90″][vc_column_text uncode_shortcode_id=”128391″]General Information<\/u><\/strong><\/p>\n

1.1 ACCESS<\/strong><\/h2>\n

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Please refer to the\u00a0show timetable<\/a>\u00a0for specific access times.<\/p>\n

Please refer to the deliveries<\/a> section for delivery instructions<\/p>\n

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BUILD UP & BREAKDOWN<\/strong><\/p>\n

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Please read the event timetable carefully as this may now differ from previous years as we are now in a new venue. We may be asking you to start your build up later, dependent on the area of the hall that you are in, or in some cases we may need you to arrive earlier, to take the pressure off the last day of build that is usually the busiest.<\/p>\n

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Please make sure to pre-order\u00a0all of\u00a0the services that you will require (electrical, furniture, shell scheme extras, internet, carpet etc) prior to coming onsite.<\/p>\n

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Consider and discuss with your stand contractor ways to reduce the complexity of your build-up and breakdown activities in order to minimise the time and number of people required to build and dismantle the stand \u2013 for example modular builds and pre-fabricated panels which can be partially constructed\/prepared off-site.<\/p>\n

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Reducing the complexity of your stand build should also give you other benefits \u2013 including additional free floorspace within which to engage with your visitors and hopefully a reduction in your costs. Remember, it is your products that the visitors really want to see, rather than a complex stand build.<\/p>\n

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The Site Rules for the event will be issued prior to the show in your exhibitor bulletin. It is your responsibility to communicate these rules to all your staff,\u00a0contractors\u00a0and suppliers in line with CDM regulations.<\/p>\n

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BREAKDOWN\u00a0<\/strong><\/p>\n

SPACE ONLY STANDS<\/strong><\/p>\n

Space only stands can breakdown till 10pm on 17th June and can continue on the 18th June until 12 midday<\/strong>. Failure to breakdown within these times will incur removal costs and disposal or storage costs for which the Exhibitor will be wholly responsible. The organiser cannot be held responsible for goods uncollected within this time. No exhibitor is permitted to build up or pull out outside the specified times. Breakdown will not commence until after show close and the hall is clear of visitors.<\/p>\n

SHELL SCHEME STANDS<\/strong><\/p>\n

All goods must be packed up and removed by\u00a07pm 17th June<\/strong>. Failure to do so will incur removal costs and disposal or storage costs for which the Exhibitor will be wholly responsible. The organiser cannot be held responsible for goods uncollected within this time. No exhibitor is permitted to build up or pull out outside the specified times. Breakdown will not commence until after show close and the hall is clear of visitors.<\/p>\n

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REMOVAL BY EXHIBITORS<\/strong><\/p>\n

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Exhibitors are responsible for the complete removal from the Exhibition Hall of all exhibits, (i.e. stands built on space only sites, goods and materials used by them, together with all waste and rubbish) in accordance with the directions of the Organiser. Should any Exhibitor fail to remove any of the foregoing within the time stipulated then the Organiser shall be\u00a0entitled to remove and dispose of such materials without liability to the Exhibitor, who shall be liable for and indemnify the Organiser in respect of all costs and expenses incurred and the Exhibitor shall also indemnify the Organiser in respect of any claim or liability suffered or incurred by the Organiser for failure to give possession or any part of the Exhibition Hall to the Owner on the due date. The Organiser reserves the right to specify the time at which individual stands and exhibits shall be removed. Notwithstanding instructions issued specifically for the closing night of the Exhibition, the security of exhibits, stands, furniture and all property of the Exhibitors at all times including the demolition period is wholly the responsibility of the Exhibitor and the Organiser will not be responsible for any loss or damage suffered or incurred.<\/p>\n

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We strongly recommend that you breakdown, pack up and remove your goods before\u00a07PM on the last day of the show\u00a0<\/strong>to reduce any possible security problem. PLEASE NOTE that ALL goods, stands and other items MUST be collected and removed from the premises\u00a0when our tenancy finishes. Failure to do so will incur removal costs and disposal or storage costs for which the exhibitor will be wholly responsible. If you are using a courier to collect your\u00a0goods,\u00a0please make sure that they are aware of this deadline. We would strongly recommend waiting on your stand with your possessions until handed directly to the courier.<\/p>\n

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1.2 ANNOUNCEMENTS<\/strong><\/h2>\n

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Show Management reserves the right to make public address announcements in the Exhibition Hall for notifications, meetings,\u00a0seminars\u00a0and other events. No unauthorised announcements will be made.<\/p>\n

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1.3 APPROVAL OF EXHIBITS<\/strong><\/h2>\n

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The Exhibitor must ensure its products comply in all respects with the Rules & Regulations. The Organiser reserves the right to reject for inclusion at any time before or during the show, any exhibit or services which in its view or that of other authorities is unsafe or unsuitable for inclusion, or which in the Organisers\u2019 opinion is not germane to the Exhibition. The decision of the Organiser as to such exclusion and\/or removal of exhibits will be\u00a0final\u00a0and binding.<\/p>\n

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PRIOR APPROVAL AND CONSENTS<\/strong><\/p>\n

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The Exhibitor MUST apply in writing to the Organisers prior approval and consent for:<\/p>\n

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\u2022Aerial equipment, including airships, balloons, blimps and drones
\n\u2022Alcohol sale & supply, including sampling
\n\u2022Animals
\n\u2022Child employment\/participation
\n\u2022Complex Structures
\n\u2022Cr\u00e8che details
\n\u2022Compressed gas, including LPG
\n\u2022Details of special features with risk assessment & method statement
\n\u2022Event risk assessment, fire risk assessment & risk assessments for any features presenting special risks
\n\u2022Final floor plans
\n\u2022Gambling activities
\n\u2022Hazardous noise levels (exceeding 80 dBA)
\n\u2022Hazardous processes or substances
\n\u2022Heat Generating Displays
\n\u2022Large water-containing vessels
\n\u2022Loads to be rigged
\n\u2022Medical demonstrations & treatments
\n\u2022Organiser\u2019s public liability insurance
\n\u2022Plans of hall entrance\/registration and queuing areas
\n\u2022Playing or performing music and\/or films
\n\u2022Preparation, cooking & dispensing of food, including sampling
\n\u2022Proof of competency in controlling the risk of Legionella
\n\u2022Registration as a food business
\n\u2022Secondary fixings for items to be rigged
\n\u2022Seminar Theatre Plans
\n\u2022Simulators and Rides
\n\u2022Special effects
\n\u2022Special Treatments
\n\u2022Temporary demountable structures
\n\u2022Vehicles
\n\u2022Ventilation systems for processes requiring ventilation
\n\u2022Visitor participation or adventurous & potentially hazardous activities
\n\u2022Weapons & Knifes
\n\u2022Working machinery as exhibits<\/p>\n

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SALES OF GOODS<\/strong><\/p>\n

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Direct retailing of goods from stands is NOT permitted although trade orders may be taken.<\/p>\n

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DEMONSTRATIONS<\/strong><\/p>\n

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Any Exhibitor wishing to carry out demonstrations on its stand must obtain prior written consent of the Show Organisers\u00a06 weeks before the show,\u00a0giving details of the intended demonstration. All demonstrations or efforts to advertise, promote sales and operate exhibits must be conducted so as not to cause any annoyance or inconvenience to other Exhibitors and Visitors. Any such activity which, in the opinion of the Organiser is dangerous, causes annoyance to any other Exhibitor or visitor or is otherwise inappropriate may be prohibited. The Organiser may in the case of serious or persistent breach of this requirement, exclude the Exhibitor or terminate the Exhibitor\u2019s Contract. Demonstrations must not block or hinder passage of the gangways or aisles.<\/p>\n

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Product demonstrations can attract crowds and it is recommended that such activities are strictly limited to essential demonstrations only.<\/p>\n

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If a demonstration (on the basis of demonstrating to more than two people) of your product is vital, you will need to provide the organiser with evidence of how you intend to manage and monitor your audience to ensure that over-crowding does not occur, gangways are kept clear and physical interactions are minimised. An accompanying risk assessment will be required.<\/p>\n

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Consider increasing the number of demonstrations throughout the day, with a controlled and reduced viewing capacity at any one time.<\/p>\n

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As an alternative, consider offering a virtual demo\/walk through instead.<\/p>\n

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GANGWAYS<\/strong><\/p>\n

The gangways in the venue are the minimum permissible in law. Under no circumstances will exhibits, stand dressings, tables, chairs etc be allowed to encroach into the gangways. It is the responsibility of the Exhibitor to ensure the gangways adjacent to its stand are kept free from obstruction during the whole time the Exhibition Hall is open and so far as practicable during the setting up and the dismantling of the Exhibition.<\/p>\n

The Organiser reserves the right to require any Exhibitor who, in the opinion of the Organiser, is using his stand for demonstrations in such a manner as to cause or to be likely to cause congestion in the gangways, to arrange for a counter or other stand structure to be set back 1.2m (4ft) from the front limit of the stand.<\/p>\n

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No Exhibitor or any person for whom the Exhibitor has responsibility shall:<\/p>\n